Online booking for your tattoo studio

A tattoo is rarely arranged in a single message. First the client works out the design, placement and size, then comes a consultation, and only after that does the appointment itself get booked - often hours or days ahead. A booking system should handle that whole journey, not just the last step.

1. On your booking page, the client picks an artist by style and portfolio.
2. They book a consultation as a separate service with its own duration.
3. After the consultation they arrange a tattoo appointment and pay a deposit.
4. Before the session an automatic reminder arrives, optionally over WhatsApp too.
5. After the session they book a follow-up appointment right there in the studio.

A consultation lasts twenty minutes; a full-day session can easily run six hours. When the system has both as a single item, the calendar soon stops matching reality. In YourSalon you set the consultation and the tattoo up as separate services, each with a real duration and its own price.

• Consultations with a short time, so they fit between longer sessions.
• Tattoo appointments at their real length, so they don't overlap.
• The option to chain several sessions for a larger piece.
• When booking, the client clearly sees what they're signing up for and how much time they're reserving.

A client doesn't pick a studio, they pick an artist. They want a particular hand and a style they saw in a portfolio or on social media. That's why in YourSalon each artist has their own calendar, service menu and profile, which the client books to directly.

When the studio takes on a guest artist for a few days, they get their own calendar and their own available slots only for the time they're with you. Once the guest stint ends, you simply hide them, without deleting any booking history.

A full-day session blocks the calendar for hours ahead. If the client cancels on the morning of the day, the day is lost and you can't fill it in time. A deposit paid when booking protects this reserved time and at the same time separates the serious clients from those just trying it on.

• Set the deposit amount by the length and type of appointment.
• The client pays online when booking, not later at the studio.
• The deposit confirms the appointment and cuts last-minute cancellations.
• You know the reserved time is genuinely booked.

Online payments aren't just convenience for the client - they're a tool for keeping an eye on capacity. In YourSalon you let the client pay a deposit or the full price of the session when booking, and they settle the rest at the till in the studio.

Payments work in CZK, EUR and PLN, so you can use the system in the Czech Republic, Slovakia and Poland with no improvising over conversions. The interface is available in 7 languages, which studios serving clients from abroad will appreciate.

With tattooing, the client's history is part of the work. You need to know what design you did, where it's placed, how many sessions have already happened and what's left to finish. The client card in YourSalon keeps these notes together, so you can come back to them even months later.

• Notes on the design, style and placement.
• How individual sessions follow on for larger pieces.
• A history of appointments and payments in one place.
• Context for the artist before the client even walks into the studio.

A client doesn't have to remember an appointment arranged three weeks ago. An automatic reminder before the session cuts the number of no-shows, and with long appointments that's a direct difference to your revenue.

Besides the usual reminders, YourSalon can send WhatsApp notifications - a channel clients actually read. It's handy for confirming an appointment, reminding about a deposit and messaging about a follow-up session.

Booking makes sure the client comes in. The till makes sure they leave paid up and you keep an overview. The POS in YourSalon links the booking with the payment - when closing an appointment you see the session price, the deposit paid and the balance due, all in one place.

At the till you also sell tattoo accessories, aftercare for a fresh piece or a gift card. The movements feed straight into the revenue overview, so you don't have to retype anything into a spreadsheet by hand.

In a studio with several artists you need to know not just how much the studio earned, but who brought in how much. YourSalon shows revenue broken down by individual artist, which is the basis for settling up, commissions and fair capacity planning.

When you have revenue broken down by individual artist, working out the reward stops being a monthly ordeal with a calculator. YourSalon has commissions and pay linked to the revenue, so the basis for settling up comes from real data, not from an estimate.

Not everyone in the studio should see everything. An artist needs their calendar and their clients; the owner needs to see the whole studio. Roles and permissions in YourSalon separate this out, without the team getting in each other's way.

• Each artist has their own access to their calendar and their clients.
• The owner sees the whole studio's operation, including every artist's revenue.
• Sensitive financial data stays only where it belongs.
• A guest artist gets access limited to the duration of their stint.

A tattoo is a popular gift, and a gift card is a clean way to sell it upfront. In YourSalon you issue it at the till and its redemption feeds into your revenue.

On top of that, the system keeps inventory, so you have an overview of the consumables and the accessories you sell. Stock and revenue add up together.

A standalone booking calendar only solves when the client comes in. But running a studio also means knowing how much was taken, who earned it, whether the deposits add up and what the till sold. When booking is separate from the finances, you'll end up at a manual spreadsheet anyway.

YourSalon keeps bookings, payments, the till and reports in one tool. A deposit from a booking carries on into the till and from there into the artist's revenue - one continuous line instead of three separate systems.

The system grows with you - it doesn't matter whether you work alone or run a studio with a whole team.

• A solo artist who wants to stop arranging slots in messages.
• A studio with several artists, where each manages their own calendar.
• Studios that regularly host guest artists for a limited time.
• Operations serving clients from abroad too, thanks to 7 languages and CZK, EUR and PLN.

You can start at no cost. The free forever plan gives a solo artist or a smaller studio online booking, a calendar and a basic overview, without having to pay straight away. You try the operation out for real and only then work out whether you need more.

As the studio grows, you reach for the Unlimited plan. It's built for operations with a bigger team, where the basics no longer cut it and you need full control over roles and data.

You'll find the plan prices in CZK, EUR and PLN, depending on the country you run the studio in.