Online booking for your barbershop

Online booking in a barbershop means customers pick their own slot, at their own pace, without waiting for you to grab the phone between two cuts. They open your booking page, browse the services, choose a barber and confirm a time. Meanwhile you keep working and the calendar fills up in the background.

The booking page is open 24 hours a day, so the busiest stretch is often in the evenings and at the weekend, when the shop is closed. That's time that would otherwise turn into an unanswered text or a missed call.

1. The customer opens the booking link from your website, Instagram or Google profile.
2. They pick a specific service - a quick trim, a full beard groom or a care package.
3. They choose their barber and a free slot from that barber's calendar.
4. They confirm the booking and automatically get a confirmation and a reminder before the visit.

In a barbershop the bond with a particular barber runs deep - the customer isn't just coming back to the shop, but to the person who knows exactly how their fade should sit or how their beard should be lined up. That's why in YourSalon every barber has their own calendar and the customer picks their guy precisely when booking.

If a customer doesn't have a firm favourite, they can choose the first available barber and fill slots that would otherwise sit empty. Meanwhile you can see who on the team pulls the most, and plan shifts and hiring around it.

Every service in a barbershop has a different length and price, and the system has to account for that. In YourSalon you set the duration for each service separately, so a quick trim doesn't block out the same window as a full hair and beard groom. The calendar then only offers customers the times that genuinely fit.

You build care packages as standalone services, so the customer sees at a glance what's included, and you get an accurate estimate of both the time and the revenue from each appointment.

Most barbershops live on Instagram - that's where customers follow the cuts, the before-and-after shots, and find their way to booking. The booking link belongs in your Instagram bio, in post captions and on your Facebook and Google profile. From a photo of a cut, the customer reaches booking in a couple of taps, with no messaging needed.

• A link in the Instagram bio for permanent access to booking.
• A Book button on the shop's own website.
• Booking straight from your Google profile, where customers most often look you up.
• A QR code by the chair that the customer scans before they even leave.

A phone ringing mid-cut is a small thing that adds up over a day. Either you break off and the customer in the chair waits, or you let the call go and risk a lost booking. Online booking removes most of those calls - the customer sorts the slot out themselves and you focus on what's in your hands.

Automatic reminders also cut the number of people who don't turn up. There are WhatsApp notifications too, so the message lands where the customer will actually read it.

A booking system handles appointments - when a customer comes in and to whom. But it doesn't handle what matters most for running the shop: the money. How much you took today, how much of it belongs to which barber, what extra was sold and how much you have to pay out at the end of the month.

That's why YourSalon links bookings with a till. A slot in the calendar and a receipt at the end of the visit are two sides of the same transaction. A barbershop needs both - a calendar that fills the chairs and a till that keeps the finances in view.

The till in YourSalon isn't just a way to take a payment. It's a tool for managing the finances of the whole shop. A completed visit becomes a receipt, to which you can add a product sold - wax, beard oil or shampoo - and it all feeds straight into your revenue and your stock.

• Billing services and products on a single receipt.
• Linked to product inventory - a sale deducts stock straight away.
• Cash and card payments recorded in one place.
• Every transaction tied to the barber who handled it.

With a team of barbers it's vital to see how each one is doing on their own. YourSalon shows revenue and performance by individual barber - how many customers each served, how much revenue they generated and how many extra products they sold. This isn't about control, but about a fair split and about seeing where the shop is growing.

From these numbers you easily spot which barber has a packed calendar and could use a partner, and who has room to take on more customers. The same data is the basis for working out commissions at the end of the month.

Many barbers work on commission from the services performed and products sold. Working it out by hand from paper receipts is slow and easy to get wrong. YourSalon has payroll and commission settings, so you calculate each barber's commission from their real revenue automatically.

• Set commission rates for individual barbers and for service types.
• Pay based on jobs actually completed, not on an estimate.
• Track commission from services and from product sales separately.
• A basis for end-of-period payouts without recalculating by hand.

With longer services - a full hair and beard groom or a care package - every empty slot hurts the most. Deposits give the barbershop a way to safeguard these busy slots: for long blocks you agree a deposit in advance, and the customer shows they mean it about the appointment.

Deposits sharply cut the number of customers who don't show without warning. Combining a deposit on longer services with automatic reminders for regular visits protects your time where it makes sense, without putting off customers coming in for a quick trim.

A cut or beard care is a popular gift, and barbershops often sell them around Christmas, birthdays or Father's Day. In YourSalon you issue a gift card straight from the till, and the customer can redeem it on their next visit.

A gift card also brings a new customer into the shop - the recipient often comes in for the first time and has the chance to become a regular. Everything stays recorded in the till, so you have a clear view of how many cards have been sold and how many are still unredeemed.

YourSalon grows with the shop. It suits a solo barber working alone who wants to clear the phone calls from their head, as well as a team with several barbers, where each one needs their own calendar, their own revenue overview and their own commission settings.

• Solo barber: one calendar, online booking, a simple till and an overview of revenue.
• Team with several barbers: a calendar for each, performance by individual, commissions and roles in one system.
• A shop that's growing: start on your own and add barbers and features step by step, with no data migration.

You can start at no cost. YourSalon offers a Basic plan that's free forever - not a time-limited trial, but a plan you can stay on for as long as it suits you. That makes particular sense for a solo barber who wants to try out online booking and the till in real-world use first, with no pressure.

Once the shop grows, you move up to a higher plan and your data and calendar stay with you. You'll find what each plan currently includes on the pricing page.

Bigger barbershops and chains of branches will appreciate the Unlimited plan. It removes the limits that start to pinch with a grown team, and adds features for running the operation at whole-shop level.

• Unlimited users - add the whole team no matter the size.
• Roles and permissions, so everyone sees only what they need for their job.
• Advanced analytics for a deeper look at revenue, workload and trends.
• WhatsApp notifications for reliable contact with customers.

Beyond the usual individual appointments, YourSalon also handles group services - a training session, an event for a group of customers or a shared visit, for example. Together with product inventory, roles and permissions, you cover the everyday running of a barbershop from one place, from a customer's booking right through to cashing up the till.